A conference is an important business event, which is why its organisation must be well thought-out in many respects. The better it is prepared, the more satisfactory the end result will be. In fact, all the parameters are crucial: the theme, number of people, schedule, venue and, of course, catering. What else should you pay attention to?
All serious business meetings should follow a pre-defined structure. Every undertaking is fraught with the risk that something will go wrong or not work - such as the proverbial malice of inanimate objects, which can upset the nerves of any organiser. This is why, when organising a conference, it is necessary to think through all the details in order to minimise sensitive points and eliminate potential hazards.
Basics of a good conference
Organising a conference takes a lot of time and energy. It also takes experience to make sure that everything is done to the last detail and that nothing is overlooked. For this reason, some companies entrust this task to an external specialist. However, there is nothing stopping you from taking on this challenge yourself.
Where do you need to start?
It could be said that a good conference starts long before it physically begins. How it goes depends on how the organisers prepare for the event. First of all, it is important to determine what it will be about and who to invite as a speaker. An authority figure will certainly generate more interest and encourage participation. You also need to think about which people to send conference invitations to. Once you have a plan and know what the event will be like, you can specify how big the rooms need to be and how they should be equipped. It is also worth considering whether to organise refreshments during the meeting. There are many options here, from a traditional coffee break with cakes to fit snacks, a buffet lunch or a more elegant served lunch. It is worth thinking carefully about these issues, as the conference affects the overall image of the organiser and how it will be perceived in the eyes of participants and business partners.
Does location matter?
Here the answer is obvious. Attention to the comfort of participants and presenters, as well as providing a beautiful setting for the event, influences its perception and evaluation. If you want to emphasise the prestige of the conference and its organiser, you should opt for organisation in an elegant venue, where the rooms are spacious, air-conditioned and perfectly equipped. If the event is to have a more exclusive character, you can consider such an original venue as our hotel.
Why Quadrille?
The hotel was built in a beautiful 18th-century palace located in a green area, in one of the most beautiful districts of the Tricity - Gdynia Orłowo, close to the sea, near the centre of Sopot, half an hour from Gdańsk. This alone sounds interesting, but that's not the end of the advantages. As a boutique hotel, we have two business rooms: a fully equipped conference room that can accommodate up to 100 people and an impressive ballroom for exclusive meetings of up to 40 people.
Air-conditioned rooms with a beautiful design, an intimate atmosphere, professional accommodation facilities of a five-star hotel and catering facilities - the famous White Rabbit restaurant, an exceptional spa with a water zone and the discreet care of qualified staff guarantee the success of any event.
Read more: https://quadrille.pl/oferta/ekskluzywne-spotkania-biznesowe-i-sale-konferencyjne-nad-morzem/